cover letter thank you for taking the time

10 Professional Ways to Say “Thank You for Taking the Time”

Has someone listened to your problems or completed a task for you? Perhaps you’d like to thank them for spending time doing something on your behalf.

Whatever the case, you may consider “thank you for taking the time.”

We recommend exploring some alternatives to show you other ways to say “thank you for taking the time.” Let’s see what else is available!

Is It Professional to Say “Thank You for Taking the Time”?

It is professional to say “thank you for taking the time.” We recommend using it when someone has done you a favor and completed something for you.

It’s a formal way to show gratitude in most situations. If you’ve taken time out of someone’s busy schedule, this is the phrase to use.

Check out the following example to learn more about it:

Thank you for taking the time to speak with me today.

• It’s a great way to share gratitude with busy people.
• It’s respectful and polite.
• It’s overused.
• It doesn’t work if someone doesn’t take the time to help you, as it would then be sarcastic.

“Thank you for taking the time” is a great phrase of appreciation. It’s not the only one, though. There are good professional synonyms worth learning about.

So, read on to find out how to say “thank you for taking the time” in an email.

What to Say Instead of “Thank You for Taking the Time”

• Thank you for your time
• I appreciate you taking the time
• Thanks for all your help
• I appreciate your time
• I appreciate your help
• Thanks so much for your assistance
• I’m grateful that you took the time
• I wanted to express my gratitude for you taking the time
• Thank you so much for your support
• I appreciate all the time you gave me

1. Thank You for Your Time

You should always try to streamline phrases in formal emails to keep them simple. While “thank you for taking the time” works well, “thank you for your time” is much more streamlined and efficient.

Try using it when emailing customers . It shows how much you appreciate their busy schedules and understand that it might have been hard for them to do something for you.

Here’s a great example to help you with it:

Dear Adam, Thank you for your time . I appreciate the lengths you went through to speak with me today. Yours, Duncan Beastly

2. I Appreciate You Taking the Time

Naturally, “I appreciate” is one of the best formal alternatives to “thank you.” That’s why, “I appreciate you taking the time” works well here.

Also, you have two variations to use here. You can choose between:

• I appreciate you taking the time.
• I appreciate your taking the time.

Most of the time, we recommend using “you” rather than “your.”

You should say “I appreciate you” when directing your gratitude at the recipient . It’s more personal and polite this way.

“I appreciate your” is also correct. However, it works when thanking the action of taking the time (so it doesn’t directly thank the recipient).

Whatever you choose, this phrase works best when emailing your boss . It’s a highly effective phrase that shows genuine gratitude.

You may also refer to this email sample::

Dear Mr. Carter, I appreciate you taking the time to look into this. Please let me know if you find out anything useful. Thank you so much, Barry Winter

3. Thanks for All Your Help

Going to a slightly more informal variation, you can use “thanks for all your help.” It works well when emailing colleagues who might have helped you understand something.

You and your coworkers likely have very similar schedules. So, if you know how busy you are, you know how busy they are.

When your coworker goes out of their way to help you, they have done so by interrupting their busy schedule.

That’s why we recommend thanking them out of respect . It’s a great way to show that you appreciate all the time they took to assist you (even if the task was quite easy).

Check out this example as well:

Dear Mario, Thanks for all your help . I appreciate you taking the time to meet with me to discuss the issues at hand. Kind regards, Paolo Lorenzo

4. I Appreciate Your Time

You could write “I appreciate your time” as a more formal alternative to “thank you for taking the time.” It shows you’re grateful for the recipient’s time , especially if they have a busy schedule.

It’s a great way to share your appreciation. It’s very polite , and we recommend using it when emailing an employee .

After all, your employees can be busy too. Their schedules aren’t less important than yours just because you’re the boss.

Here’s a useful example to help you with it:

Dear Stuart, I appreciate your time, and I’m glad you decided to have a meeting about it. Please let me know what they decide. All the best, William Peterson

5. I Appreciate Your Help

It’s slightly more specific, but “I appreciate your help” is another great alternative to include here.

It shows that you appreciate someone taking the time to help you. However, it will only work if someone did something that helped you progress or complete a project.

For instance, you can use it when emailing a client . It shows you learned a lot from a meeting with them or appreciated what they did to help you.

We also recommend reviewing this sample email:

Dear Mr. Clark, I appreciate your help and enjoyed speaking to you today. I look forward to our future meetings. All the best, Greta Thurlow

6. Thanks So Much for Your Assistance

Feel free to include “thanks so much for your assistance” in professional emails as well. After all, it’s a great way to share your gratitude .

You’ll have a lot of luck using this when emailing customers . For instance, you might ask for their feedback about a product.

If they provide adequate feedback that helps you understand the flaws in a product, then they would have assisted you. That’s where a phrase like this comes in handy.

Here’s a useful email example to help you:

Dear Mr. Blank, Thanks so much for your assistance . I’m glad you chose to read my email and get back to me quickly. Yours, Darius Greene

7. I’m Grateful That You Took the Time

“I’m grateful that you took the time” is a great phrase to include in your emails.

It’s a good synonym when you respect the recipient and want to set a good first impression .

For instance, you can use it to email recruiters after you apply. It shows that you appreciate their initial email telling you what to expect next. It also helps you to stay in their positive books, which might help them select you later in the application phase.

You should also review this email example:

Dear Ms. Tayler, I’m grateful that you took the time to read my application. Please let me know if there’s anything else you need from me. Yours, Dexter Mordor

8. I Wanted to Express My Gratitude for You Taking the Time

Although it’s slightly longer than other options, you can also write “I wanted to express my gratitude for you taking the time.” For starters, it’s formal and polite . You can’t go wrong with that.

We recommend using it to sound friendly in your email. It works best when contacting clients and helps you to set up a good relationship with them.

Dear Christopher, I wanted to express my gratitude for you taking the time to read my email. I’m glad you’re on my side here. Thank you so much, Dean Martin

9. Thank You So Much for Your Support

Simplicity is key with many common alternatives. Why not use “thank you so much for your support” to keep things simple?

It still shows gratitude to the recipient. It’s also friendly and polite , meaning it’s quite versatile and applies to many different formal email situations.

We highly recommend using it after receiving support from customers . It’s a great way to show how much you truly appreciate them sticking with you or your company.

This sample email will also help you:

Dear Sarah, Thank you so much for your support and for taking the time to help us here. Please let me know if there’s anything we can do in return. Best wishes, Carlton Blanc

10. I Appreciate All the Time You Gave Me

You may also use “I appreciate all the time you gave me” instead of “thank you for taking the time.”

It’s a great phrase that shows you’re really grateful that someone took the time to talk to you.

Also, saying “time you gave me” is a respectful way to show how much you appreciate someone giving you their time.

It’s most effective to use this when emailing a client . After all, your clients are likely very busy. So, if they’ve given you a lot of time, this is the best way to thank them for it.

Check out the following example to see how to use it:

Dear Ms. Perkins, I appreciate all the time you gave me today. I’ll be sure to pass your message on to my manager. All the best, Steven Hawking

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10 Professional Ways to Say “Thank You for Taking the Time” in an Email

In professional emails, saying “Thank you for taking the time” is a common and respectful way to show appreciation. But, using the same phrase over and over can become repetitive.

This article offers 10 fresh alternatives to express gratitude in your emails. Each one is explained with examples to help you find the right fit for your message.

Is It Professional to Say “Thank You for Taking the Time”?

Yes, using the phrase “thank you for taking the time” is considered professional , formal , and polite . It’s a respectful way to acknowledge someone’s effort in giving you their attention or assistance. This phrase is especially suitable in professional settings where time is valuable, and acknowledging another person’s contribution to your needs or requests shows good manners and appreciation.

You should use this phrase in situations where someone has helped you by reviewing your work, providing feedback, meeting with you, or any scenario where they dedicated their time specifically to assist you. It signifies that you recognize and value the effort they made on your behalf.

Here is an example of using the phrase in an email:

Here are the pros and cons of using this phrase:

• Shows appreciation and acknowledges the recipient’s effort.
• Enhances the professional tone of your communication.
• Builds positive rapport between you and your colleagues or clients.
• Can become repetitive and lose its impact if overused.
• May sound overly formal in more casual or familiar professional relationships.

Sometimes, you might want to use an alternative phrase instead of “thank you for taking the time.” This could be because you’re looking for a way to express your gratitude more creatively, or maybe you feel the traditional phrase doesn’t fit the tone of your relationship with the recipient. Seeking synonyms or alternatives allows you to tailor your messages more closely to the personality of your professional relationships and can help keep your expressions of thanks feeling fresh and sincere. However, when choosing alternatives, it’s important to ensure they maintain the level of professionalism and clarity needed for your specific situation.

10 Other Ways to Say “Thank You for Taking the Time” in an Email

Looking for different ways to say “thank you for taking the time” in your emails? Here are ten alternatives that might fit the bill.

• Thank you for your time
• Appreciate your time
• Thanks for making time
• Appreciate you taking the time
• Grateful for your time
• Thanks for taking time out of your schedule
• Thanks for taking time out of your day
• I’m grateful that you took the time
• Many thanks for making time
• Appreciate the time spent

1. Thank you for your time

This alternative is almost identical to the original phrase but slightly shorter. It keeps the professional and polite tone, making it suitable for formal and semi-formal messages . It’s direct and to the point, which can be very effective in professional emails where brevity is appreciated.

It’s particularly well-suited for situations where you want to show appreciation after a meeting or a call. It implies that you’re respectful of the other person’s time without taking too much more of it in your email.

Here’s a short example:

2. Appreciate your time

This version is more casual yet maintains a polite essence. Unlike the original phrase, “Appreciate your time” comes across as more succinct and slightly more informal , which might make it a better fit for emails to colleagues you’re familiar with or for situations where brevity and a friendly tone are key.

We recommend using this phrase when you wish to convey gratitude in a straightforward but warm manner, particularly when following up on emails or after receiving a favor or assistance from someone at work.

Here’s a good example:

3. Thanks for making time

Compared to the original phrase, “Thanks for making time” carries a more informal tone. It suggests that the person went out of their way to assist you, adding a layer of gratitude for their effort. It’s polite and appreciative, suitable for both professional and less formal contexts.

This alternative is especially fitting when someone has indeed made a special effort to accommodate you in their busy schedule. It acknowledges their effort explicitly and shows that you don’t take their assistance for granted.

For example:

4. Appreciate you taking the time

This phrase is a slight variation of the original, maintaining a formal and polite tone. It adds a personal touch by directly addressing the recipient (“you”), making the message seem more tailored to the individual. This choice implies a deeper level of gratitude and personal appreciation.

We recommend this expression when aiming for a personal connection in your message, possibly in a thank-you email following a job interview or a significant meeting. It feels slightly more intimate while still being professionally acceptable.

Here’s an example:

5. Grateful for your time

“Grateful for your time” elevates the level of formality and sincerity compared to the original phrase. Being grateful introduces a sense of deeper appreciation, making it suitable for interactions where you wish to express significant thanks. It’s professional , yet carries warm undertones.

This alternative is better suited for follow-ups after someone has provided you with extensive help, advice, or mentorship. It conveys a strong sense of value for the assistance or knowledge shared.

Sample message:

6. Thanks for taking time out of your schedule

This phrase emphasizes the effort the recipient made to assist you, highlighting that they carved time out specifically. It’s as formal and polite as the original but adds specificity regarding the sacrifice made by the other person. This can magnify the sense of gratitude expressed.

Ideal for when you’re aware that the person adjusted their busy schedule to accommodate your request. This expression shows a high level of appreciation for not just the act of helping, but also the effort it took to do so.

Example email:

7. Thanks for taking time out of your day

This alternative feels a bit more informal than the original, with a touch of personal appreciation. It acknowledges that the recipient chose to spend part of their day helping you, making it a good choice for friendly professional interactions or with colleagues you have a good rapport with. It is polite and considerate in tone.

A perfect option when someone has dedicated a part of their perhaps otherwise occupied day to assist you. It brings a sense of personal touch and appreciation to your message.

8. I’m grateful that you took the time

This phrase is much more personal and heartfelt, making it both formal and deeply polite . It directly communicates your gratitude and recognizes the specific act of the recipient taking time for you. It’s suitable for conveying a deep appreciation in professional settings.

It’s particularly effective when you’re genuinely moved by the effort someone has made on your behalf and you want your message to reflect the significance of that gesture more vividly.

9. Many thanks for making time

This version adds an air of enthusiasm to the gratitude expressed, making it feel both polite and somewhat more informal . The phrase “many thanks” emphasizes a greater degree of thankfulness and is perfect for when you want your message to carry a bit more warmth.

Use this expression when you want to convey your appreciation in a slightly more enthusiastic tone, especially after an engaging meeting or beneficial consultation.

10. Appreciate the time spent

This alternative is concise and direct, yet carries a formal and polite tone. Unlike the original phrase, it highlights the duration of the effort rather than just the act. It’s great for acknowledging lengthy discussions, reviews, or any assistance that took a considerable amount of time.

Best used when someone has dedicated a significant portion of their time to assisting you, and you want to acknowledge not just the assistance itself but the time investment as well.

Here’s a sample message:

Final Thoughts

It is important to choose the right way to thank you in an email. This can show respect, professionalism, and genuine gratitude.

The 10 alternatives we explored offer a range of options, from formal to informal, all aimed at keeping your emails fresh and sincere. Use these examples as a guide to tailor your thank you messages in a way that best suits your needs. By varying your expressions of gratitude, you can make your emails stand out and ensure your appreciation is felt.

CMO of Rontar. I’m interested in entrepreneurship, sales and marketing. As part of my day-to-day routine I do everything from creating marketing strategy to starting advertising campaigns. Sometimes I write for our marketing blog. When not at work, I do sports, lead a healthy lifestyle and keep up on everything that is connected with this.

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30 Examples: ‘Thank You for Your Time and Consideration’

By Status.net Editorial Team on February 26, 2024 — 12 minutes to read

Taking the time to express gratitude can go a long way in professional communication. When you convey your appreciation to others, it not only makes them feel valued, but it also reflects positively on your interpersonal skills.

One way to show gratitude is through the use of ‘Thank you for your time and consideration’ in your emails and other written communications. Let’s look at some examples of how to utilize this expression effectively.

Incorporating Appreciation in Different Types of Emails and Examples

Job application follow-up.

In a job application follow-up email, it’s important to maintain a professional yet friendly tone. Expressing your gratitude as you inquire about your application status can showcase your professionalism and enthusiasm for the position. Here’s a quick example:

Subject: Thank you – [Your Name] Application – [Position]

Dear [Hiring Manager’s Name],

I hope you are doing well. I wanted to express my heartfelt appreciation for the opportunity to apply for the [position] at [Company Name]. The position aligns with my skills and experience, and I am excited about the possibility of being part of your team.

May I kindly inquire about the status of my application? I understand that your review process might be ongoing, and I am eager to provide further information if needed.

Thank you once again for your time and consideration. I am looking forward to hearing from you soon.

Best regards,

[Your Name] [Your Email Address] [Your Phone Number]

Dear Hiring Manager,

I recently discovered the [Job Title] position at [Company Name], and I am excited about the opportunity to apply. I believe my skills and experience make me a strong candidate for this role. [Include a summary of your qualifications.]

Thank you for your time and consideration in reviewing my application. I look forward to the possibility of discussing this opportunity further.

[Your Name]

Post-Interview

After a job interview, it’s crucial to send a thank you email to the interviewer(s). This displays your enthusiasm for the position and appreciation for their time. Here’s an example:

Subject: Thank You – [Your Name] – [Position] Interview

Dear [Interviewer’s Name],

I am writing to express my gratitude for the opportunity to interview for the [position] at [Company Name]. I found our discussion to be engaging, and I have gained a comprehensive understanding of the role and its requirements.

I am confident that my skills and experience make me a great fit for this position, and I am excited about the potential to contribute to [Company Name’s] success.

Please feel free to reach out if you require any further information. Again, thank you for your time and consideration.

Warm regards,

Hello [Contact’s Name],

It was a pleasure meeting with you yesterday to discuss the [Job Title] position at [Company Name]. I appreciated the opportunity to learn more about your company and how my skills and experience might contribute to its success.

Thank you for your time and consideration. I am eager to contribute to your team and am looking forward to hearing from you soon.

Best Regards,

Networking Correspondence

When corresponding with professional contacts, incorporating appreciation in your emails can help create a positive impression. A simple example might look like this:

Subject: [Your Name] – Thank You for Connecting

Hi [Contact’s Name],

I just wanted to send you a quick note to say thanks for connecting with me on [platform or event]. It was a pleasure getting to know you, and I appreciate the valuable advice you’ve shared.

I always enjoy learning from others in our industry, and I’m looking forward to staying in touch. If there’s ever anything I can do to help or return the favor, please do not hesitate to reach out.

Thanks again for your time and insight!

Client Interaction

Ensuring a client feels valued is a vital aspect of maintaining a professional relationship. Take the time to express your appreciation for their business, support, or feedback. For example:

Subject: Thank You for Your Business – [Your Name]

Dear [Client’s Name],

I just wanted to send a quick message thanking you for choosing [Your Company] for your recent project. Your support means a lot to us, and we are committed to delivering exceptional service.

If you have any further questions or requirements, please feel free to contact me directly. We are here to help and make your experience with us a positive one.

Thank you once again for your business, and we look forward to working with you in the future.

Kind regards,

[Your Name] [Your Position] [Your Company Name] [Your Email Address] [Your Phone Number]

30 Phrases for ‘Thank You for Your Time and Consideration’

• 1. Thank you for your thoughtful consideration.
• 2. I appreciate your attention to this matter.
• 3. Many thanks for taking the time to evaluate this.
• 4. Your time and input are greatly valued.
• 5. I’m grateful for your dedication to reviewing this.
• 6. Thank you for investing your time and energy into this.
• 7. Your consideration is sincerely appreciated.
• 8. I value the effort you’ve put into understanding this.
• 9. Thank you for your due diligence.
• 10. Your time is highly appreciated, thank you.
• 11. I’m thankful for your willingness to consider my request.
• 12. Much obliged for your time and feedback.
• 13. I cherish the time you’ve spent on this matter.
• 14. Thank you for giving this your attention.
• 15. Your thoroughness in this matter is greatly admired, thank you.
• 16. I’m indebted to you for your careful consideration.
• 17. Thank you for your valuable insights and time.
• 18. Your generosity with your time is deeply appreciated.
• 19. I am grateful for the attention you’ve afforded this.
• 20. Thank you for your patience and understanding.
• 21. Your guidance and time are truly appreciated.
• 22. I’m thankful for your involvement and time commitment.
• 23. Thank you for lending your expertise and time to this.
• 24. Your prompt and careful consideration means a lot to me.
• 25. I respect the time you’ve taken to help me out.
• 26. Many thanks for your kind attention and patience.
• 27. Your support and time are invaluable, thank you.
• 28. Thank you for accommodating this in your busy schedule.
• 29. I’m honored by the time you’ve spent considering my position.
• 30. Your willingness to spend time on this does not go unnoticed, thank you.

Examples of ‘Thank You’ Phrases

Using a variety of phrases can help make your expressions of gratitude feel more sincere and genuine. In this section, you will find 30 examples of ‘thank you’ phrases that you can use in your emails and messages.

• Thank you for your prompt response.
• I appreciate the time you took to review my application.
• Your kind words and encouragement mean a lot to me.
• I’m grateful for your assistance with this matter.
• Thank you for the valuable feedback you provided.
• I can’t thank you enough for your help.
• Your support has been instrumental in my success.
• I appreciate your guidance and advice.
• Thank you for sharing your expertise with me.
• Your thoughtfulness is truly appreciated.
• Your help made a significant difference in my project.
• I am grateful for your unwavering dedication.
• Your insight was incredibly helpful.
• Thank for your time and consideration.
• Your generosity and kindness are truly appreciated.
• Thank you for helping me see this through.
• Your valuable experience has been a great resource for me.
• I appreciate your detailed explanation.
• Your clear and concise feedback was beneficial.
• A special thank you for your exceptional support.
• You make difficult tasks feel so much simpler.
• I truly value your input and suggestions.
• Your kindness and patience were greatly appreciated.
• Thank you for always being there for me.
• Your helpfulness has made a real impact on my work.
• I am grateful for your invaluable insight.
• Your time and effort made a significant impact.
• I can’t express how much your assistance means to me.
• Your wisdom and guidance were greatly appreciated.
• I truly appreciate your willingness to help.

Guidelines for Timely and Effective Responses

When you’re crafting a response or email that includes the phrase “thank you for your time and consideration,” it’s important to ensure your message comes across as genuine and professional. Here are some simple guidelines and tips to help you get started.

Firstly, make sure to address the recipient by name if possible. This adds a personal touch and demonstrates that you’ve taken the time to craft a thoughtful response. For instance:

Dear [Recipient’s name],

As mentioned in the instructions, be sure to express gratitude by thanking the recipient for their time and consideration. This is an important aspect of maintaining a polite and respectful tone throughout your message. You can achieve this using phrases like:

• “I truly appreciate your time and consideration…”
• “Thank you for the opportunity to discuss…”
• “I’m grateful for your time and attention to my application.”

While you’re being gracious, always keep your message concise and to the point. This means avoiding overly wordy explanations and sticking to the essential information. If you’re responding promptly, don’t forget to mention this factor – as it demonstrates your commitment to staying organized and efficient in your communication, for example:

“Thank you for getting back to me so quickly. I appreciate your prompt response and will be sure to…”

Another key consideration is maintaining a professional tone. This means avoiding casual or informal language and focusing on conveying your thoughts clearly and effectively. Sentences like:

“I wanted to reach out to thank you for your time and consideration on my proposal. Your feedback was invaluable, and I’m excited to incorporate your suggestions into my project moving forward.”

By following these guidelines and incorporating the suggested example phrases, your response or email will convey a sense of professionalism and genuine gratitude, leaving a positive and lasting impression.

Tips for a Memorable Sign-Off

When writing a professional email, the sign-off you choose can leave a lasting impression. It’s important to strike the right balance between being polite, sincere, and professional. Here are some helpful tips and examples to ensure your email sign-off leaves a positive impression.

• Keep it simple and clear : Stick to well-known phrases like “Kind regards,” “Best regards,” or “Sincerely” because these are commonly used and easily understood. It shows that you are polite and considerate of the recipient’s time.
• Add a personal touch : If you know the recipient well or have already established rapport, you may choose to personalize your sign-off slightly. For example, you could say “Wishing you a great weekend,” followed by your name. This adds warmth to your email but still maintains professionalism.
• Be consistent : Maintain the same level of formality throughout your email. If you started on a formal note, ensure your sign-off reflects that. For instance, if your email began with “Dear Mr. Smith,” it would be appropriate to sign off with “Yours sincerely.”

Here are a few examples to give you an idea of how to apply these tips:

• If your email is formal, you can use sign-offs like “Yours sincerely,” “Yours faithfully,” or “Respectfully yours.”
• For a slightly less formal tone, you may choose “Kind regards,” “Best regards,” or “Warm regards.”
• In an informal or friendly email, options include “Cheers,” “Take care,” or “Have a great day.”

Keep in mind that context is key when selecting an appropriate sign-off. Consider the nature of your relationship with the recipient and the purpose of your email in determining how to end it effectively.

Frequently Asked Questions

How can i express my gratitude for someone’s time and consideration in a professional email.

It’s important to show appreciation for someone’s time and effort in a professional email. One way to do this is by using polite and respectful language. For example, you can write:

Thank you for taking the time to review my application. I appreciate the effort you put into providing feedback. Your input has been valuable, and I look forward to incorporating your suggestions.

This expression of gratitude acknowledges their time and effort spent on your behalf.

What are alternative phrases to ‘thank you for your time’ that convey appreciation and respect?

In order to avoid sounding repetitive, you can use different expressions to convey your gratitude. Here are a few examples:

• I appreciate your thoughtful attention to this matter.
• Your assistance has been invaluable, and I am grateful for your help.
• Thank you for your thorough assessment and valuable insights.

These phrases can be used interchangeably to maintain a fresh and respectful tone throughout your communication.

What is the best way to acknowledge someone’s effort and consideration in a message?

Acknowledging someone’s efforts means recognizing the time and thought they have dedicated to you or a project. One way to do this is by specifically mentioning what aspect of their work you found most helpful or enlightening:

I am grateful for the detailed analysis you provided regarding our project. Your meticulous approach has given me a clear understanding of the strengths and areas for improvement.

(By addressing specific contributions, you demonstrate that you’ve noticed and appreciate their hard work.)

How do you end a professional email with a polite thank you for their attention and help?

Closing an email with a polite expression of gratitude can leave a lasting impression. Here’s an example of how to end a professional email:

Once again, thank you for your invaluable support and guidance. I appreciate the time and effort you invested in helping me succeed. Your advice has left a positive impact on my work, and I look forward to our future collaborations.

This closing conveys gratitude and respect by appreciating their contribution and looking forward to future interactions.

Could you provide examples of how to show appreciation for someone’s understanding in a professional context?

Expressing appreciation for someone’s understanding and empathy in a professional context can foster a positive environment and strengthen relationships. Here are a couple of examples:

Thank you for your patience and understanding throughout this process. Your flexibility has been instrumental in achieving a successful outcome. I appreciate your empathetic approach during our discussions. Your willingness to listen and consider various perspectives has contributed to a productive and enriching experience.

What wording should be used in an email to thank a person for their valuable time without being repetitive?

Variety in language can help show genuine appreciation without being monotonous. Here are some examples to thank someone for their time:

• I am grateful for the time you dedicated to reviewing my proposal.
• Your invested time and input have been extremely beneficial to my project.
• Thank you for generously offering your time to assist me with this matter.
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How to End a Cover Letter (According to 16 Managers and HR Professionals)

A lot of job seekers today feel pressure when writing a cover letter. After all, the words and phrases you choose will make a difference.

So the question is, how should you properly end a cover letter so that it leaves a lasting impression?

Table of Contents

End with a call to action

End by addressing a potential question that the employer may have, end by reiterating interest, enthusiasm, or fit for the position, end by emphasizing your ability to move, end by re-emphasizing value in relation to the role, end with an untraditional reference, wrap up by summarizing the highlights in your closing paragraphs, keep it brief, demonstrate that you did your research, convey confidence, keep it professional, end cover letters by keeping the onus on the job seeker, show your confidence and seriousness about the position, include a direct reference to the role and position, provide simple, clear, and professional closure, close with a short paragraph, stay away from overly formal and ready-made templates, the closing statement should reiterate your enthusiasm for the position, create a call to action for yourself and them, it’s important to assume the interview, it should always end with a suggested call to action for the recipient, state why you’re passionately interested in the opportunity, point out how you can help the organization grow, show the recruiter that you are the right person for this position.

Adrienne Tom, CERM, MCRS, CSS, CES, CRS, CIS

Certified Executive Resume Master | Interview Coach, Career Impressions

“May we connect and chat about your open position? I would welcome a chance to share more about how my dedication for donor development and business leadership can support your organization with achieving donor priorities and accelerating revenue growth. I look forward to hearing from you soon.”

“I’d welcome an opportunity to further discuss how my skills and your requirements intersect. Let’s arrange a time to connect and chat soon.”

“I am confident that my level of leadership and initiative matches your role requirements. I will follow-up next week to ensure my application was received in good order and to answer any questions that you might have. Thank you for your consideration.”

This can be for questions about the reason for a job change or employment gap.

“Looking to leverage my recent MBA – which I focused on exclusively for the past year – I am seeking a new challenge in strategic, change leadership within a private healthcare company to complement my skills across corporate strategy, process optimization, stakeholder engagement, and project management. Your open position is an exact match for my requirements so it is with great interest that I send in my application for consideration.”

“In 2018, I was laid off from ConocoPhillips, and after spending the last year enjoying time with family, I am eager to return to the work that I enjoy. I would welcome an opportunity to connect in person and further discuss how my skills and your requirements intersect. Thank you for your consideration.”

“Your open position is exactly the type of role that I have been searching for! I will be waiting by the phone for your call – so please don’t delay – because I am extremely interested in talking more about the value I can offer your organization.”

“When I saw in the news your initiative to help street kids, I knew that your socially responsible organization was exactly the right fit for my advocacy skills. I’m anxious to connect and further discuss your role requirements. I hope to hear from you soon.”

“Although currently situated in the UK, I am open to relocating for the right role and I possess a Tier 4 Work Permit.”

“After completing my MBA and spending the past 6+ years fast-tracking my HR career, I am focused on partnering with a company seeking to maximize people potential as I look to transition my career to Canada.”

“Highly-respected for my dedication and ability to motivate others to excellence, I am focused on end-results and rarely miss a target. I have a great deal of passion for the communications industry and my personal mandate is to be bold in the workplace while keeping stakeholder requirements top of mind. I would like to put my leadership, energy, and expertise to work for your team.”

“P.S. I have been responsible for P&L up to $4M, employee populations of 23,000+, and a customer base of 9 million. To learn more please visit my LinkedIn profile.”

“Who knew that all of the years I spent watching TV would launch me into a top media relations role. As I look to take my career to the next level your open position at Channel 7 News is exactly where I can continue to pair my passion with my work!”

Related: How Long Should a Cover Letter Be (According to 24 Managers and HR Experts)

Holly Leyva

Customer and Career Services Division Manager, Virtual Vocations

After you have introduced yourself and told the employer why your skills are perfectly aligned with their opportunity, wrap your cover letter up by summarizing the highlights in your closing paragraphs.

It’s no secret that employers like to know that you have read their job posting thoroughly, but go the extra mile and do some research about their company and its vision, too, so you can include a line about how your goals and skills align with the company’s mission.

Then thank them for their time, include a call to action, and repeat your phone number and email address. You can ask them to call you or let them know you’ll reach out.

Here is an example of the closing paragraphs from a cover letter for a school administrator that follows these rules:

“Personally, I am hardworking, genuine, and adaptable. I’m excited to hit the ground running an make immediate contributions to your school and district and help build your vision of a safe and positive learning environment for the students and staff.

I welcome an opportunity to discuss how my background, work ethic, and drive can be used to secure the objectives at [Company Name]. To this end, I will contact you the week of [April 22] to schedule a time for us to speak. In the interim, should you have any questions about my qualifications, I can be best contacted at 555-555-5555 or via email: [email protected].

Thank you for your consideration. I look forward to speaking with you.”

William Ratliff

Career Services Manager, Employment BOOST

While it’s important to make sure your closing statement resonates with hiring managers, it’s critical that you avoid something lengthy or cumbersome. A direct and concise closing paragraph is ideal for standing out.

The ending of a cover letter is a great chance to show that you researched the organization and that you’re a good fit for the role culturally. Of course, keep in mind the first tip above, but it helps your case if you allude to the company’s mission or philosophy as well.

Mentioning that you’re looking forward to the next steps in the process shows hiring managers that you’re committed to moving forward while still being mindful of their time.

Don’t get too casual here! Maintain a professional tone and demeanor. Even with more casual-seeming companies, it’s always better to be overly-formal than not formal enough.

Laurie Berenson, CMRW, CEIC, CPRW

Certified Master Resume Writer | Owner, Sterling Career Concepts, LLC

I always advise ending cover letters by keeping the onus on the job seeker “ Thank you for your time and consideration. I will call your office next week to follow up. ” This approach keeps you in control of the process and timeline as the one calling his/her office to follow up.

Once the letter or email is sent, we can’t control whether or not the person on the receiving end will pick up the phone to follow up and don’t want to leave that to chance. He/she is presumably already busy. Don’t add to their to-do list.

This is why I always discourage job seekers from ending cover letters with any version of “ I can be contacted at (000) 000-0000 to schedule an interview or for additional information. ”

Stay in the driver’s seat and in control of following up! 

Missy M. Scott

Career & Purpose Strategist

The last paragraph of a cover letter shows the recruiter or hiring manager that you’re humble.

Thank them for taking the time to look over your application materials. It is helpful to always restate the name of the position that you’re applying for and to name drop the company as well.

You don’t want the employer thinking that you’re using the same cover letter for every job that you apply for. You can also say something like, “ I would welcome an interview at your convenience. Looking forward to hearing from you .”

This shows your confidence and your seriousness about the position that you’re applying for.

Tara A. Goodfellow, MBA, CTACC

Owner & Managing Director, Athena Educational Consultants, Inc.

If a cover letter is going to add value , it has to be specific to your “value add” for the role and answer “What’s in it for them?”

For the last section of a cover letter, I typically craft something along the lines of:

“ Due to my comprehensive 15 years of leadership roles, CPG industry savvy, professional drive, and interest in contributing to the founder’s beliefs, I know I will immediately contribute to the success of X. I shall follow up with you next Friday, May 10th to confirm receipt of my information and provide any additional information. “

As a hiring manager, I’m interested to see if you truly follow up. I appreciate the direct reference to the role and position vs. “ I’d be a great fit for the posted role at your company. ” I shall also notice the reference to the company’s philosophy or mission statement.

Louise Betts Egan

Owner & English Language Consultant, Soho Language Group

Before explaining how to end a cover letter, a few words about the point of a cover letter itself are:

• A cover letter is most often written as an addition to your resume.
• Your resume will most likely get you the job but a good cover letter can sometimes bring out a detail that is not seen on your resume – just make sure the detail you add is also relevant to the position.
• A cover letter should be short — not a summary of your resume. It should add in a line or two why your experience and skills would be a good fit for the position. If you are familiar with the company, you can include that too.

With all that in mind, an ending to a cover letter should give simple, clear, and professional closure, like:

• “I have attached my resume for your review, and I look forward to speaking to you further about the position.”
• “Please see my attached resume. I would welcome the chance to speak with you further about this role and how my experience could help your department.”  
• “In closing, I am attaching my resume for your consideration. I would be happy to speak with you further about what I could bring to the role at XYZ Company.”

To sign off, there are many standard closings online, such as “ Best regards ;” “ All the best ;” “ Regards ,” “ Best regards ,” and more. This is generally not the time to show your creativity or originality.

Please remember that an ending is not a time to bring up new ideas — you should save those thoughts for the interview (if appropriate), or, hopefully, once you have the job!

Head of Marketing, Pathfinder Software

There are two ways of ending a cover letter, they should be used to serve different purposes:

When addressing an employer with whom there’s already an agreement, it’s best to stick to the classic layout. Aim to close with a short paragraph that thanks for the opportunity inviting to move to the next stage.

This is the case whenever the applicant and the employer have already been in touch so the cover letter is more of a formality than a self-promotional pitch.

In every other case, the cover letter simply needs to stand out and the ending contributes to it. Stay away from overly formal and ready-made templates.

Crafting a good cover letter means doing research and putting in the work to tailor it to the employer, but it’s not just about the employer, it’s about who the applicant is and how he can contribute to the success of the company.

The most important factor here is to keep it relevant to the “ application persona ” as hiring managers call it, iterating one final time the leitmotif of the letter in a solid, short paragraph.

Every applicant should fall into a specific persona and – whether it is the “ I provide value and solutions “, the “ I deeply care about the topic the company addresses “, or the “ I’m the perfect fit for the role ” – the ending should reinforce the message conveyed through the whole cover letter.

A loose guideline is to state clearly one last time the reason that drives the applicant to submit the application in four to five sentences, adding a quick “ I would be thankful for the opportunity to interview and discuss the role further ” at the very end.

Kevon Begola

Owner, Titanium-Buzz

Employers are always looking for what an applicant can do for their company and not what they can do for him or her. A cover letter is a value proposition so you should focus on how you will add more value to the company than the next applicant.

Closing your cover letter on a strong note is important because your closing is the last thing that the employer will read before going to your resume.

An effective closing statement should be short, confident and reiterate your enthusiasm for the position. You should demonstrate your confidence that your experience and qualifications meet (or exceed) the requirements of the position and you should ask for the opportunity to convey that in person and answer any questions the employer may have.

For example, you may end your cover letter like this:

“ I am excited to learn more about this position and would love to meet you and share what I can bring to your company.

This statement is sure to make an impression on the employer because it showcases your enthusiasm for the position and leaves the employer wanting to learn more about you and your qualities that will drive their business forward. “

Jared Weitz

CEO & Founder, United Capital Source, Inc.

Indicate that you will be following up in a few days. Instead of waiting for them to contact you, close with a statement like:

“ I will follow up with you in a few days to answer any questions you may have. In the meantime, you can reach me at XXX-XXXX. ”

This leaves things on an active note, for you and for them. Be sure to follow through on the action that you outlined. If you say, “ I will call you next Thursday to follow up. ” Mark your calendar and be sure to give them a call.

This illustrates your commitment to the job and your ability to complete tasks and promises made.

Sean Sessel

Director, The Oculus Institute

I always have my clients end their cover letters with the following template:

“ I would very much appreciate the opportunity to discuss my application further. If you would like to contact me for any reason, feel free to email me at [your email] or call me at [your phone number]. I look forward to the opportunity to interview with [company name]! Thank you for your consideration.

Sincerely, [Your Name] “

The single most important thing is to assume the interview. A confident frame is a powerful thing. 

Charu Babbar

Marketing Consultant, Ergonomic Spot

Please note the word suggested. If the cover letter is impressive, the recipient will anyway have the next steps in their mind. In such cases, a directive is inappropriate. I prefer to end my cover letters with “ May I request for an interview/meeting to discuss my suitability “.

Sometimes, I go with a generic “ Look forward to a positive response from your side ” when I have suggested a meeting earlier in the letter.

Yaniv Masjedi

CMO, Nextiva

Assuming you nailed the intro, provided great personal stories, and explained any gaps in your resume, the end of your cover letter is a place for you to really drive home why you are passionately interested in this opportunity.

I know you can work (or, at least, hopefully, your resume will deliver that information). What I want to know is why.

What drives you? What motivated you to reach out to me? What about our company inspires me? Where do you see this opportunity taking you in the future? Connect with me as a human!

Deborah Sweeney

CEO, MyCorporation

Close your cover letter with a quick recap on how you can help the organization grow and succeed. Next, thank the recruiter for their time. And finally, if applicable, add a link to your online portfolio.

During your cover letter, you discussed your accomplishments and skills. Use the last sentence of your conclusion to lead the recruiter to your portfolio so they can see real examples of your best work.

Daniela Andreevska

Marketing Director, Mashvisor

You should always end your cover letter confidently. You should show the recruiter that you know that you are the right person for this position. After all, why would you apply otherwise?

The final couple of sentences of your cover letter are your last chance to grab or retain the attention of the recruiter and make him/her want to schedule an interview with you.

The end is what the recruiter will remember the most after finishing your cover letter, so it should be something that will make you stand out from the crowd.

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The Editors

How to End a Cover Letter (Examples Included)

Mike Simpson 0 Comments

By Mike Simpson

Did you know that 86 percent of executives think cover letters are valuable parts of an application? It’s true. That’s why making sure yours packs a punch is so important, including your cover letter closing.

In many cases, candidates spend most of their time fretting about the main body paragraphs when writing their cover letters, giving little if any thought to how to end a cover letter.

The problem is, your last paragraph and closing sentence make up part of your first impression, playing a big role in whether you land an interview. Is ignoring something so critical a good idea? Of course not.

Luckily, you’re here, and we have your back. Come with us as we explore the ins and outs of how to end a cover letter with style and professionalism.

What Is a Cover Letter?

Alright, before we really dig into how to close a cover letter, let’s take a quick step back and discuss what a cover letter is and what it’s for.

Now, we’ve actually taken a deep dive into how to write a cover letter before, as well as providing some outstanding cover letter examples and helpful cover letter tips . But, as a quick summary, a cover letter is a short, written introduction that supplements your resume. It gives the hiring manager more insights into what you bring to the table, covering points that won’t fit in your resume and giving you some room to showcase your personality.

Technically, every part of your cover letter is important. You want to make sure you address your cover letter properly, nail your introductory paragraph, offer enticing tidbits in the body, and close strong.

In fact, one could argue that your opening and closing paragraphs are the most important. While your opener serves as the initial introduction, your cover letter closing cements your first impression. By nailing it, you can leave the hiring manager with a warm, fuzzy feeling about what you have to offer. That’s powerful stuff.

Alright, but what exactly is your cover letter closing? Well, the closing of your cover letter is typically your final paragraph, as well as your closing sentiment and signature. Each of those sections cements your first impression, so they are all relevant to the equation.

With your final paragraph, you’re wrapping up what you wanted to say, which is why it’s part of the closing. The sentiment before your signature, however, also plays a role. While it may only be a word or two, the words you choose do make an impact, so they are also part of the closing.

And, yes, your signature (and contact details) is also included in the closing. How you present that information does matter, so you want to get it right, too.

What about a postscript (P.S.)? If I have one of those, is it part of the closing? Well, technically, it could be. However, a cover letter really shouldn’t have a postscript. We’ll get into why in a second.

Common Mistakes When Ending a Cover Letter and How to Avoid Them

Alright, we know you’re chomping at the bit for an overview of how to close a cover letter and some examples. We promise they are coming. The thing is, we need to tap on something else important before we get there: common cover letter closing mistakes.

As with all parts of your application, certain mistakes in your cover letter can spell doom for your job search. Thankfully, most of them are completely avoidable. As long as you know to watch out for them and to take steps to address them, you’re set.

So, what are some common mistakes when ending a cover letter? Generally, the biggest mistake you can make when in any part of your cover letter has typos. In fact, 58 percent of hiring managers will remove you from contention if your cover letters contain errors. Ouch.

Luckily, avoiding typos is pretty easy. By simply proofreading your cover letter, making use of handy tools like spell and grammar checks, and asking a trusted family member or friend to take a look, you can probably catch any errors and get them fixed before you submit your cover letter.

Another doozy is making your cover letter too generic. Failing to tailor the content – including the cover letter closing – can cost you big, as 36 percent of hiring managers will toss your application if it isn’t personalized for the job you’re trying to land.

How do you avoid a generic cover letter? By using the Tailoring Method when you write. That way, your content will be incredibly relevant to that role. Problem solved!

Additionally, using the wrong tone can be an issue. While you want to come across as confident, it’s also important to be gracious, appreciative, and polite. If you’re too forceful, aggressive, or boastful, that could hurt your chances instead of helping.

Instead, focus on being passionate about what you do, excited about the opportunity, and thankful that the hiring manager took the time to read your cover letter. That way, your closing is powerful and positive, ensuring the final part of this first impression hits the mark.

Alright, the final mistake we’ll tap on is adding a P.S. to your cover letter. While it may seem like a way to stand out or draw attention to a specific sentence, there’s a good chance it’ll backfire. Postscripts tend to look unprofessional.

Plus, it makes it seem like you couldn’t figure out how to get that point to fit into your letter properly, which could put your communication skills into question. In some cases, the hiring manager might even think that you don’t know how document creation software works, causing you to believe that you couldn’t go back and edit the content to fit that point in.

Finally, there’s actually a chance the hiring manager won’t notice the P.S. at the bottom. If you wait until then to say something important, you’re risking it not getting read at all. That’s no good.

So, while a P.S. could stand out, there’s also a really good chance that the move will backfire. As a result, it’s better to fit that detail into the rest of your letter instead of saving it for a postscript.

How to End a Cover Letter

Here’s what you’ve all been waiting for. To make closing out your next cover letter a breeze, here’s a step-by-step guide on how to end a cover letter.

1. Summarize What You Bring to the Table

Generally, the last paragraph of your cover letter should mirror your introductory one. You want to offer a simple summary that showcases why you’re a stellar candidate, touching on the key skills you bring to the table that the hiring manager wants to find.

Now, the trick is, you want to restate what you’ve shared without rehash the exact phrases you used earlier in the cover letter. That way, this part of the letter feels fresh.

2. Appreciation for Their Time

After your quick summary, thank the hiring manager for taking the time to consider your application. It’s a small gesture, but it’s nonetheless critical.

Everyone likes to feel appreciated. By adding a thank-you moment into your closing, you’re recognizing that the hiring manager is doing you a favor by reading your cover letter, and that can have a big impact on the tone of your closing.

3. A (Confident and Excited) Look Toward the Future

Next, it’s time to add a bit of confidence and excitement about what the future may hold by letting the hiring manager know you’re looking forward to the next steps. It’s a polite way to reassert your interest in the job, ensuring you plant the right seeds without being too aggressive.

Additionally, when done properly, you can take this part to the next level. It’s another opportunity to mention how you are ready to put a relevant skill to work to help the company achieve a particular goal.

Now, the latter approach should only be used if it feels right with the rest of your cover letter. Additionally, you can’t pull this off unless you’ve done a bit of research (which is something you did before you started writing your cover letter, right?). It only works if you can tap on something specific. If you can’t do that, then opt for a more classic approach.

4. Choose the Right Closing Sentiment

The closing phrase you choose before adding your signature does matter. Some options are more appropriate than others. For example, while “Sincerely,” “Thank You,” or “Best Regards” are usually safe bets, using “Fondly,” “Love,” or “Warmly” isn’t.

In the end, a cover letter is a type of formal correspondence. That means you need to err on the side of caution and avoid a cover letter closing that feels too casual or personal. By sticking with the business correspondence classics, you’re probably in good shape.

5. Sign Off (and Include Your Contact Details)

After your closing, you want to list your name, as well as your contact details. Not only does that keep that information conveniently located but, if your cover letter and resume get separated, it guarantees the hiring manager knows the cover letter is yours.

When it comes to contact details, list your email address and phone number at a minimum. If you’re like, you can also include your LinkedIn URL. Just make sure you actually put the URL and not just a link. That way, if the hiring manager prints out your cover letter, they can still reach your profile with ease.

3 Cover Letter Ending Examples

Sometimes, nothing is quite as helpful as an amazing example. With a cover letter closing example, you can see how these critical paragraphs are constructed. Then, you can use them as a framework when you write your own.

Generally, the core strategy for how to close a cover letter remains the same. However, the details change depending on the role and the overall approach. To help you see how to put the tips above into action, here are three cover letter ending examples – based on three different kinds of roles – that you can tweak to meet your needs.

1. Customer Service

With my customer-oriented mindset and previous experience working in a fast-paced retail environment providing exceptional support, I believe that my capabilities make me a great candidate for this position. I appreciate your consideration and look forward to learning more about the opportunity, as well as any next steps in your hiring process.

[Your Name]

[Phone Number]

[LinkedIn URL]

[Personal Website URL]

2. Technology

Ultimately, I am excited to apply my software development skills and education to a new challenge, and I feel that I can help ABC Company achieve its goals of advancing technology innovations in the industry. Thank you for considering my application. I look forward to not only discussing my capabilities with your further but also learning more about this exciting opportunity.

3. Management

I, like XYZ Corp., feel like people are always a company’s greatest asset. Your company’s mission and values initially attracted me to this position, and I believe that my skills and experience align with not only your broader goals but also the organization’s culture. Thank you for reviewing my application, and I look forward to hearing back from you about this exceptional opportunity.

Best Regards,

Putting It All Together

Ultimately, you should now have a pretty solid idea of how to end a cover letter with a bang. Take advantage of every tip above as a starting point. Then, really work to tailor your cover letter closing to the job, ensuring that it packs an amazing punch and helps you stand out from other applicants. After all, your closing is part of your first impression. Always make it count.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

About The Author

Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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